A custom teamwear RFQ should give a manufacturer enough information to understand what you want manufactured, how the garments should be customized, how quantities and sizes are divided, and which commercial requirements need to be quoted.

For sports clubs, academies, teamwear brands, wholesalers, distributors and private-label buyers in the USA and UK, sending only a logo and asking, “How much for 100 jerseys?” is rarely enough for a meaningful comparison.

Two manufacturers can quote completely different prices because they may be interpreting the same incomplete inquiry differently.

A stronger custom teamwear RFQ establishes a common basis for quotation: product type, quantities, sizing, material direction, artwork, colors, branding, packaging and destination requirements.

This guide explains 9 critical details buyers should prepare before requesting a bulk teamwear quotation and shows how to turn an early product idea into a sourcing brief that manufacturers can evaluate more accurately.

Elahi Vertex International is positioned as a B2B manufacturer, exporter, OEM/ODM supplier, private-label manufacturing partner and custom manufacturing partner for international buyers. Project-specific information—including MOQ, materials, sampling, pricing, production schedules, packaging and shipping arrangements—should always be confirmed for the individual order.

What Is a Custom Teamwear RFQ?
Why a Detailed RFQ Matters Before Bulk Production
Detail #1 — Define the Teamwear Products
Detail #2 — Provide Quantities and Size Breakdown
Detail #3 — Define Fabric and Performance Requirements
Detail #4 — Provide Colors and Artwork
Detail #5 — Specify Logos, Names, Numbers and Branding
Detail #6 — Define Measurements, Fit and Size Chart
Detail #7 — Specify Labels and Packaging
Detail #8 — Explain Sampling and Approval Requirements
Detail #9 — Provide Destination, Timing and Commercial Requirements
Custom Teamwear RFQ Checklist
How to Compare Teamwear Quotations
Common Custom Teamwear RFQ Mistakes
Why Work With Elahi Vertex International
Frequently Asked Questions
Conclusion

What Is a Custom Teamwear RFQ?

A custom teamwear RFQ, or Request for Quotation, is a structured inquiry sent to a manufacturer describing the garments a buyer wants to source and the information required for the manufacturer to prepare a quotation.

A useful custom teamwear RFQ may cover:

Product types
Quantities
Size breakdown
Fabric requirements
GSM or fabric weight direction where relevant
Fit
Team colors
Artwork
Logos
Player names
Player numbers
Sponsor branding
Printing or embroidery requirements
Private labels
Packaging
Sampling
Destination
Required commercial information

The purpose is not to make the buyer act like a garment technician.

It is to remove avoidable ambiguity.

If some specifications are unknown, state that clearly. A manufacturer can then identify which points require discussion instead of making assumptions.

Short answer

The better the custom teamwear RFQ, the easier it becomes to compare manufacturers on a like-for-like basis.

An incomplete RFQ can produce quotations that appear comparable while actually covering different fabrics, decoration methods, packaging arrangements or product specifications.

Why a Detailed Custom Teamwear RFQ Matters Before Bulk Production

Price is only meaningful when the scope behind the price is understood.

Consider two quotations for a custom football jersey.

Supplier A: $X per unit
Supplier B: $Y per unit

The lower number does not automatically represent better value.

One quotation might assume a different fabric, construction, printing method, packaging format or customization scope.

A proper custom teamwear RFQ helps establish what each supplier is actually quoting.

RFQ Area

Weak Inquiry

Better RFQ Information

Product

“Football kit”

Jersey + shorts, adult team kit

Quantity

“About 100”

100 sets with size breakdown

Fabric

“Good quality”

Intended use + fabric/performance direction

Colors

“Blue”

Color reference or specified color standard

Branding

“Our logo”

Logo locations + artwork files

Personalization

Not mentioned

Player names/numbers required

Sizing

“Normal sizes”

Buyer size chart or manufacturer chart for approval

Packaging

Not mentioned

Individual/team/bulk packaging requirement

Destination

“USA”

Destination city/state/country for freight discussion

A detailed custom teamwear RFQ can also expose uncertainty early.

That is useful.

If you do not know the correct fabric, say:

“Fabric recommendation required for competitive football use.”

That is better than specifying a material merely because another brand uses it.

1. Define Exactly What Teamwear You Need

The first critical part of a custom teamwear RFQ is product definition.

“Teamwear” can describe a broad range of apparel.

Depending on the sport and buyer, a program might include:

Match jerseys
Shorts
Pants
Training shirts
Training shorts
Tracksuits
Warm-up tops
Hoodies
Sweatshirts
Jackets
Polo shirts
Compression garments
Training bibs
Travel apparel
Coaching apparel

Start by separating each garment.

Instead of:

We need custom teamwear for our club.

Use a structure such as:

Product 1: Match jersey
Product 2: Match shorts
Product 3: Training T-shirt
Product 4: Tracksuit jacket
Product 5: Tracksuit pants

This matters because each product can involve a different material, construction, decoration method and quantity.

Define intended use

Your custom teamwear RFQ should also explain how the garment will be used.

For example:

Competitive match use
Training
Warm-up
Travel
Staff/coaching
Supporter merchandise
Retail
Academy uniforms

A match jersey and a supporter jersey may look similar but can have different performance and commercial requirements.

Define the sport

State the sport clearly:

Soccer/football
Basketball
Baseball
Rugby
Cricket
Volleyball
Hockey
American football
Esports
Other team sports

Sport-specific movement, construction and fit requirements can influence product development.

Buyer recommendation: Never use “premium quality teamwear” as your main technical specification. “Premium” is subjective. Describe measurable or reviewable requirements wherever possible.

2. Provide Quantity and Size Breakdown

Quantity is one of the first pieces of information manufacturers need from a custom teamwear RFQ.

Do not provide only a total quantity if the order contains multiple products, designs or teams.

Break it down.

Example quantity structure

Product

Design

Quantity

Match Jersey

Home

Match Jersey

Away

Match Shorts

Home

Match Shorts

Away

Training Shirt

Training Design

Tracksuit

Club Design

This gives the manufacturer significantly more information than saying:

“We need approximately 300 pieces.”

Why size quantities matter

A custom teamwear RFQ should ideally contain the estimated size distribution.

Example:

Size

Quantity

2XL

For youth and adult programs, separate the ranges.

Do not assume that every manufacturer uses identical size grading.

What about MOQ?

MOQ—minimum order quantity—can depend on product type, customization, design, material sourcing and manufacturing requirements.

Elahi Vertex International’s MOQ for a particular project should therefore be confirmed for that specific inquiry rather than assumed from general industry information.

Include your required quantity honestly in the custom teamwear RFQ and ask the manufacturer to confirm whether it is commercially workable.

3. Define Fabric and Performance Requirements

Fabric selection can materially affect the function, appearance and cost of custom teamwear.

However, buyers do not always need to know the exact textile construction before sending a custom teamwear RFQ.

There are two practical approaches.

Approach A — You know the fabric specification

Provide the available technical details, such as:

Fiber composition
Knit or construction
Fabric weight/GSM where applicable
Stretch requirements
Surface texture
Mesh requirements
Reference fabric
Approved sample reference

Approach B — You need manufacturer recommendations

Describe the performance objective instead.

For example:

Lightweight match jersey fabric suitable for competitive indoor basketball. Breathability and unrestricted movement are priorities. Please recommend appropriate fabric options for sampling.

This gives the manufacturer useful direction without pretending the buyer has finalized something that remains undecided.

Performance considerations

Depending on the sport, buyers may consider:

Breathability
Stretch
Recovery
Weight
Abrasion resistance
Opacity
Hand feel
Moisture management
Durability
Wash performance
Climate
Intended playing conditions

Not every garment needs every performance characteristic.

A custom teamwear RFQ should prioritize requirements relevant to the actual use case.

Fabric comparison framework

Requirement

Match Jersey

Training Top

Tracksuit

Lightweight construction

High priority

Often important

Depends on design

Stretch

Sport dependent

Useful

Design dependent

Breathability

Usually important

Varies

Warmth

Usually lower priority

Varies

Often more relevant

Surface for decoration

Important

Durability

Important

Unknown specifications should be discussed during product development and sampling.

4. Provide Accurate Colors and Artwork

Color instructions such as “navy,” “royal blue,” “red” or “gold” can be interpreted differently.

Your custom teamwear RFQ should provide the strongest color reference available.

That might include:

Pantone reference where appropriate
Existing approved garment
Physical swatch
Brand guideline
Digital artwork
Reference image for design direction

Digital screens can display colors differently, so buyers should understand the difference between an on-screen visual and an approved production color reference.

Artwork files

Whenever possible, provide editable/vector artwork for:

Club logo
Brand logo
Sponsor logo
Team crest
Numbers
Graphic patterns
Custom typography

Common professional artwork formats can include vector-based files such as AI, EPS, SVG or print-ready PDF, depending on the manufacturer’s workflow.

Do not send a screenshot of a logo when the original artwork exists.

Your RFQ should identify

Home colorway
Away colorway
Alternate colorway
Training colorway
Goalkeeper colorway if applicable
Logo colors
Sponsor colors
Number colors
Trim colors

This reduces artwork revisions later.

5. Specify Logos, Names, Numbers and Branding

Customization is one of the areas where vague custom teamwear RFQ information can create substantial confusion.

Do not simply state:

“Full customization required.”

Define what “full customization” means.

Your RFQ might include:

Club crest
Manufacturer/brand logo
Sponsor logo
Player name
Player number
Sleeve sponsor
Back sponsor
League badge
Country flag
Woven label
Printed neck label
Care label
Size label
Hang tag

Create a branding placement schedule

Branding Element

Placement

Method/Direction

Club Crest

Left chest

Confirm method

Main Sponsor

Center front

Artwork supplied

Player Number

Center back

Personalized

Player Name

Upper back

Personalized

Sleeve Sponsor

Right sleeve

Artwork supplied

Brand Label

Inside neck

Private-label requirement

Decoration methods may include sublimation, embroidery, screen printing, heat transfer or other techniques depending on the garment and specification.

The appropriate method should be confirmed for the individual project.

Personalization roster

For player-specific teamwear, prepare a controlled roster.

Example:

Player

Jersey No.

Size

Name

Player A

SMITH

Player B

JONES

Player C

TAYLOR

Check spelling and numbers carefully before approval.

Manufacturing cannot correct information that was supplied and approved incorrectly without potentially creating rework.

6. Define Measurements, Fit and Size Chart

Sizing deserves its own section in every serious custom teamwear RFQ.

Labels such as S, M, L and XL are not universal measurement standards.

One manufacturer’s medium can fit differently from another manufacturer’s medium.

Specify the desired fit

Possible directions include:

Athletic fit
Regular fit
Relaxed fit
Compression fit
Oversized fit
Youth fit
Women’s fit
Unisex fit

Use terminology as direction, then support it with actual measurements or approved samples.

Example garment measurement chart

The figures below are illustrative fields only, not Elahi Vertex International production measurements.

Size

Chest

Body Length

Sleeve Length

Buyer to specify/approve

Your RFQ can ask the manufacturer to supply its proposed measurement chart when you do not have one.

Ask about tolerances

The final specification should clarify how measurements are taken and what tolerances apply.

These details should be agreed for the particular product rather than assumed.

For clubs ordering for many players, a sizing mistake can multiply across the entire order. Treat sizing as a production specification, not an administrative detail.

7. Specify Private Labels and Packaging

Packaging is often ignored until late in sourcing.

For a sports club ordering uniforms for internal distribution, simple bulk organization may be sufficient.

For a private-label teamwear business selling directly to consumers, packaging can be part of the customer experience and fulfillment workflow.

A custom teamwear RFQ should identify requirements such as:

Individual garment packaging
Sets packed together
Player-specific identification
Size stickers
SKU labels
Barcodes
Hang tags
Branded packaging
Carton marking
Assortment by team
Assortment by player
Assortment by size

Do not assume any of these services are included automatically.

They should be quoted and confirmed for the specific project.

Private-label requirements

Brands and resellers may also need:

Main labels
Size labels
Care labels
Country-of-origin information
Hang tags
Brand packaging

Applicable labeling and market requirements should be checked for the destination and product concerned.

8. Explain Your Sampling and Approval Requirements

Bulk production should not be treated as the place to discover whether an untested specification works.

Sampling can help evaluate:

Fit
Measurements
Fabric
Construction
Artwork
Logo placement
Color direction
Printing
Embroidery
Labels
Overall appearance

Sampling availability, charges, timelines and approval procedures at Elahi Vertex International are project-specific and require confirmation.

Build an approval sequence

A practical custom teamwear development workflow may look like:

Submit custom teamwear RFQ
Clarify specifications
Review quotation scope
Confirm sample requirements
Review artwork
Review physical sample where applicable
Record requested corrections
Approve final specification
Confirm bulk-production terms

This is a framework rather than a guaranteed process for every manufacturer or order.

Keep approvals documented

Avoid relying entirely on scattered messages.

Maintain an approval record covering:

Artwork version
Color references
Measurement chart
Fabric
Branding
Personalization roster
Labels
Packaging

When something changes, update the controlled specification.

9. Provide Destination, Timing and Commercial Requirements

The ninth critical detail in a custom teamwear RFQ is commercial context.

A manufacturer should know where the goods are ultimately required.

For USA buyers, provide at least the relevant destination information required for the requested shipping quotation.

For UK buyers, do the same.

The buyer and supplier should clarify which party is responsible for which shipping and import activities under the agreed commercial terms.

Information worth including

Destination country
Destination city/postcode or ZIP where appropriate
Required quantity
Desired delivery window
Whether the date is flexible
Preferred shipping method if known
Requested quotation currency
Requested Incoterm if applicable
Documentation requirements
Packaging requirements

Work backwards from a genuine event date

If the uniforms are needed for:

Season opening
Tournament
League registration
School term
Product launch
Retail campaign

state the real deadline.

Do not simply say “urgent.”

A date is actionable. “Urgent” is subjective.

Production and shipping schedules should always be confirmed for the specific project.

Custom Teamwear RFQ Checklist for USA & UK Buyers

Before sending your custom teamwear RFQ, check whether you have provided everything currently known.

Product

Product name
Sport
Intended use
Number of designs/colorways
Reference photos or sketches
Tech pack if available

Quantity

Total quantity
Quantity per product
Quantity per design
Size breakdown
Youth/adult split where relevant

Material

Fabric specification if known
GSM/weight direction if relevant
Performance requirements
Stretch requirements
Mesh/panel requirements
Reference fabric if available

Design

Artwork files
Color references
Club crest
Sponsor logos
Player names
Player numbers
Placement instructions

Fit

Size chart
Fit direction
Measurement method
Sample/reference garment if applicable

Branding

Main label
Care label
Size label
Hang tag
Private-label requirements

Packaging

Individual or bulk packing
Size identification
Player identification
Barcode/SKU requirements
Carton marking

Commercial

Destination
Required delivery window
Requested quotation basis
Sampling requirement
Shipping quotation requirement
Other documentation requirements

You do not need every answer before contacting a manufacturer.

Mark unknown information clearly and request guidance.

How to Compare Custom Teamwear Quotations Properly

Once several suppliers respond to your custom teamwear RFQ, do not immediately rank them from cheapest to most expensive.

First determine whether the quotations cover the same specification.

Use a comparison matrix.

Evaluation Area

Supplier A

Supplier B

Supplier C

Product specification understood

Check

Fabric clearly defined

Check

Decoration included

Check

Names/numbers included

Check

Labels included

Check

Packaging defined

Check

Sampling terms clear

Check

Bulk terms clear

Check

Shipping basis clear

Check

Payment terms clear

Check

Only after normalizing the quotation scope does price comparison become more meaningful.

Compare communication quality too

Supplier evaluation starts before production.

Ask:

Were your questions answered specifically?
Did the supplier identify missing specifications?
Are quotation exclusions visible?
Are revisions documented?
Are technical questions answered clearly?
Does the supplier distinguish confirmed information from assumptions?

A quotation that contains unexplained assumptions can create problems later even when the initial price appears attractive.

Common Custom Teamwear RFQ Mistakes

1. Asking only for a price

“Price for 100 jerseys?” does not define enough of the product.

Provide a structured custom teamwear RFQ instead.

2. Comparing quotations with different specifications

The cheapest quote may cover a different product.

Normalize specifications first.

3. Using subjective quality descriptions

“Best fabric” and “premium quality” are not precise specifications.

Describe intended performance and measurable requirements.

4. Forgetting the size breakdown

Total quantity alone does not describe the complete order.

5. Sending low-quality logo screenshots

Provide suitable original artwork whenever possible.

6. Ignoring personalization

Names and numbers can turn a standard teamwear order into many unique garment configurations.

Prepare the roster early.

7. Treating digital artwork as physical approval

Digital artwork helps visualize design, but it does not necessarily establish every physical characteristic of a finished garment.

8. Changing specifications without version control

A logo, measurement or color changed in one message can easily conflict with an older approval.

Maintain one current specification.

9. Selecting a supplier only by unit price

Evaluate specification alignment, sampling, communication, commercial terms and quality requirements—not only the headline number.

A Practical Custom Teamwear RFQ Template

USA and UK buyers can use the following structure when approaching a manufacturer.

Buyer Information

Company/Club:
Contact Person:
Country:
Website/Social Profile:

Project

Sport:
Product:
Intended Use:
Total Quantity:
Number of Designs:

Size Breakdown

Youth Sizes:
Adult Sizes:
Women’s Sizes:
Other:

Material

Fabric:
GSM/Weight:
Stretch:
Performance Requirements:
Manufacturer Recommendation Required: Yes/No

Design

Main Colors:
Color References:
Artwork Attached: Yes/No
Reference Images Attached: Yes/No

Customization

Club Logo:
Sponsor Logo:
Player Names:
Player Numbers:
Embroidery:
Printing:
Other Decoration:

Private Label

Main Label:
Size Label:
Care Label:
Hang Tag:

Packaging

Individual Packaging:
Player Identification:
Barcode/SKU:
Carton Requirements:

Sampling

Physical Sample Required:
Fit Sample Required:
Reference Garment Available:

Commercial Information

Destination:
Required Delivery Window:
Quotation Currency:
Shipping Quote Required:
Other Requirements:

Attach artwork, measurement charts, technical files and references wherever available.

Why Discuss Your Custom Teamwear RFQ With Elahi Vertex International?

Elahi Vertex International is positioned as a B2B manufacturer, exporter, OEM supplier, ODM supplier, private-label manufacturing partner and custom manufacturing partner.

For a custom teamwear project, the correct starting point is not an unsupported promise about price, MOQ or delivery.

It is the specification.

International buyers can send available information—including product requirements, quantities, designs, sizing, branding, destination and other project details—to Elahi Vertex International for project-specific discussion.

Information that varies by order—including:

MOQ
Material availability
Fabric specification
Sampling
Pricing
Production schedule
Packaging
Shipping arrangements
Product-specific manufacturing requirements

should be confirmed before an order decision is made.

For supplier discovery and company information, visit Elahi Vertex International⁠ or review the company’s official Alibaba storefront⁠.

For a project discussion, buyers can contact Elahi Vertex International on WhatsApp⁠ or email elahivertexinternational@gmail.com.

20 Custom Teamwear RFQ FAQs

1. What is a custom teamwear RFQ?

A custom teamwear RFQ is a Request for Quotation containing the information a manufacturer needs to evaluate a custom teamwear sourcing project and prepare a quotation.

2. What should I include in a custom teamwear RFQ?

Include product type, quantity, size breakdown, fabric direction, colors, artwork, branding, personalization, packaging, destination and other relevant commercial requirements.

3. Can I send a custom teamwear RFQ without a tech pack?

Yes. An initial custom teamwear RFQ can still be useful without a complete tech pack. Clearly provide what you know and identify specifications that still require development or manufacturer input.

4. Do I need to know the exact fabric before requesting a custom teamwear RFQ?

Not necessarily. Explain the sport, intended use and required performance characteristics and ask for appropriate options if you have not finalized the fabric.

5. Should my custom teamwear RFQ contain a size chart?

Ideally, yes, when you have an approved size specification. Otherwise ask the manufacturer for its proposed chart and measurement method for review.

6. Should a custom teamwear RFQ include player names and numbers?

Yes, if personalization is required. State the number of personalized garments and provide the final roster before production approval.

7. How detailed should custom teamwear RFQ artwork be?

Provide the strongest artwork available, including logos, colors, placements and design references. Original/vector artwork is preferable when available.

8. Should I include Pantone colors in a custom teamwear RFQ?

A recognized color reference can improve communication when precise brand or club colors matter. The appropriate production color approval process should still be confirmed with the manufacturer.

9. Does a custom teamwear RFQ need packaging specifications?

Include them when packaging matters to the project. Private-label brands, distributors and organized club programs may have different packing and identification needs.

10. Should I request samples in my custom teamwear RFQ?

If you need physical evaluation before bulk production, state that requirement. Sampling availability, cost, timing and procedure should be confirmed for the specific project.

11. Can one custom teamwear RFQ contain multiple products?

Yes. Separate each product and show its respective quantity, design, sizing and specifications.

12. How should USA buyers prepare a custom teamwear RFQ?

USA buyers should provide the core manufacturing specification plus destination information, sizing requirements, artwork, quantities and relevant commercial requirements.

13. How should UK buyers prepare a custom teamwear RFQ?

UK buyers should similarly provide clear product specifications, quantities, sizing, branding and destination details and clarify applicable commercial and import responsibilities before ordering.

14. Does a custom teamwear RFQ guarantee the final price?

No. A quotation depends on the manufacturer’s confirmed scope and terms. Specification changes can affect pricing, so buyers should understand what is included and excluded.

15. What quantity should I put in my custom teamwear RFQ?

Use the quantity you realistically expect to purchase and divide it by product, design and size wherever possible.

16. How can I compare responses to my custom teamwear RFQ?

Compare quotations against the same specification. Check fabric, construction, decoration, personalization, labels, packaging, sampling, shipping basis, payment terms and exclusions before comparing headline prices.

17. What if some custom teamwear RFQ specifications are unknown?

Mark them as undecided or request manufacturer recommendations. Do not invent specifications simply to make the RFQ appear complete.

18. Should private-label buyers use a custom teamwear RFQ?

Yes. Private-label buyers should additionally specify labels, hang tags, packaging, branding and other retail requirements relevant to their business model.

19. What mistakes should I avoid in a custom teamwear RFQ?

Avoid vague product descriptions, missing quantities, unclear artwork, subjective quality terminology, incomplete sizing, unmentioned personalization and comparing suppliers solely by price.

20. How can I send a custom teamwear RFQ to Elahi Vertex International?

Prepare your product, quantity, sizing, artwork, branding, destination and other available requirements, then contact Elahi Vertex International via WhatsApp⁠ or email elahivertexinternational@gmail.com. You can also review Elahi Vertex International on Alibaba⁠ before discussing the project.

Conclusion: A Better Custom Teamwear RFQ Creates a Better Sourcing Conversation

A custom teamwear RFQ is more than a request for a unit price.

It is the foundation for defining what manufacturers are being asked to quote.

For USA and UK sports clubs, academies, brands, wholesalers, distributors and private-label buyers, the strongest RFQ should clearly communicate the 9 critical areas covered in this guide:

Product requirements
Quantities and sizes
Fabric and performance requirements
Colors and artwork
Logos, personalization and branding
Measurements and fit
Labels and packaging
Sampling and approval requirements
Destination, timing and commercial requirements

You do not need to know every manufacturing detail before contacting a supplier. What matters is distinguishing confirmed requirements from open decisions.

That gives both buyer and manufacturer a clearer starting point.

Before choosing a supplier, compare quotations against the same specification, review what is included and excluded, clarify project-specific terms, and approve critical product details before bulk production.

Discuss Your Custom Teamwear Project

If you are preparing a custom teamwear RFQ for a club, academy, sportswear business, distributor, wholesaler or private-label project, you can send your available specifications to Elahi Vertex International for discussion.

Official Website⁠
WhatsApp⁠
Phone: +92 309 1639614
Email: elahivertexinternational@gmail.com
Secondary Email: Info@elahivertexinternational.com
Alibaba Storefront⁠

Send your custom teamwear RFQ, artwork, quantity, size requirements and destination details to begin a project-specific manufacturing discussion.